Automated tool management systems

Management information systems provide immediate access to historical and real-time data to help increase effective management. Programs are composed of hardware and automated software and have the capacity to compare data from all necessary departments.

They usually are designed to archive, backup, and manage all files and documents as well. Internal processes such as inventory management, product planning and customer service can often be more easily managed by Automated Enterprise Resource Planning ERP software. Through radio frequency identification RFID and other tracking and identification technologies, ERP programs handle supply chain interactions, such as invoicing, order tracking, and interacting with suppliers.

For example, when inventory reaches a predetermined level, ERP systems send reorder forms to suppliers. Internet purchasing and delivery sites often use an ERP system, as response time must be rapid and orders often are individualized. Automated management systems can help reduce redundancy by quickly and accurately completing tasks that would take a human much longer and likely result in more errors. An example of this is the outsourcing of human resource departments.

Human resources management software automates payroll calculation and issuance, logs employee updates and benefits status as well as sends out notices. Automated management systems cut time, employees and human error out of processes that once took more people and time to complete.

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Total tool organization and management in the facility means knowing exactly where every tool is stored or being used at all times. All tool data is tracked in a central database, where minimum and maximums can be set to reduce overspending on tools that are not needed and identify unavailable tools that are needed. User rights can be set so that only certain employees can check out a specific amount of any given item.

Perhaps most importantly, the physical location of every tool is always known, eliminating the costly time that is wasted searching for tools. This sophisticated degree of tool management generates measurable increases in productivity that can be seen and felt throughout shop operations.

It also helps reduce tool costs by up to two percent per year. Studies by RWTH Aachen University Aachen, Germany have proven that exactly the same tool costs are incurred for a machine tool in ten years as the machine itself cost.

When comparing the initial cost of a premium presetter or tool management system to the amount of savings the system generates, the average return on investment runs six to 12 months.

In high speed, tight tolerance machining operations, eliminating the potential for human error can be a competitive advantage in an increasingly rigid marketplace.